What will PandaDoc cost you in year one?
PandaDoc costs $19 per seat per month on Starter and $49 on Business, billed annually, with Enterprise quoted. Pick your plan and seats to see the yearly licence, then add a setup option to see the first-year total.
Your first year
- Licence per month
- $245
- Licence per year
- $2,940
- Setup (one-off)
- from $1,950
- Year two onwards
- $2,940
First-year total
from $4,890
Licence plus the setup starting price. Your fixed price comes after a short scoping call.
Free 15-minute call. Fixed price and timeline in your inbox within 24 hours.
How the calculator works
Licence per month is seats times the plan's annual-billing seat price. The yearly licence is that times 12. The first-year total adds the starting price of the setup you picked; year two is the licence alone, because a build is a one-off. Enterprise and the Salesforce add-on are quoted by PandaDoc, so the calculator shows them as quoted rather than guessing a number.
Licence vs setup: what each pays for
| Cost | Price | What you get |
|---|---|---|
| Starter licence | $19 per seat per month, annual | Unlimited uploads and eSignatures, the editor, tracking, up to 5 templates |
| Business licence | $49 per seat per month, annual | Unlimited templates, custom quotes, content library, approval workflows, branding, CRM integrations |
| Enterprise licence | Quoted by PandaDoc | Advanced workflows and scale for larger teams |
| Foundation build | From $1,950 | Workspace setup, 1 to 3 native branded templates, content library, catalog load, CRM connection, training |
| CPQ and integration build | Mid four figures | Everything above plus pricing rules, discount approvals, optional items, tax by rule, two-way CRM field mapping |
| AI-assisted proposal build | From $10,000 | Everything above plus AI drafting from live CRM and pricing data |
For most teams the licence is the smaller number in year one and the only number after that. The usual budget mistake is buying under the scope: the rollout stalls mid-build when the integration or approval feature you need is not on your plan. The free PandaDoc plan picker shows the lowest plan that covers what you need, and PandaDoc Essentials vs Business vs Enterprise explains each tier in detail.
Before you budget
- Check the return. The proposal time cost calculator puts a yearly number on the hours your team spends writing proposals today.
- Check the timeline. The implementation timeline estimator shows the weeks to go-live for what you ticked.
- Read the ranges. How much PandaDoc implementation costs explains what moves a build up or down, and what doing it yourself really costs.
- Small team? See what a build looks like for you on PandaDoc consultants for small business, or the full scope on PandaDoc implementation.
PandaDoc cost questions
Still have questions? Book a free call
How much does PandaDoc cost per year?
On annual billing, Starter is $19 per seat per month and Business is $49 per seat per month, so a year is $228 or $588 per seat. Enterprise is quoted by PandaDoc. A five-person team on Business is about $2,940 a year. Monthly billing costs more per seat; check PandaDoc's pricing page for the current numbers.
What does PandaDoc cost in the first year, including setup?
The licence plus the build. A focused build by a specialist starts at $1,950 for a small team (native branded templates, catalog, CRM connection and training), CPQ and integration builds run mid four figures, and AI-assisted proposal builds start around $10,000. Doing it yourself costs no cash but takes your team's time.
Is Starter enough for a sales team?
Usually not. Starter allows up to 5 templates and does not include CRM integrations, the content library or approval workflows. Those arrive on Business, which is the tier most implementation projects actually need. If you tick any of them in the calculator, it switches its warning on.
Is the Salesforce integration included?
No. PandaDoc lists the Salesforce integration as a paid add-on on top of Business and Enterprise, so it is not in the calculator total. Ask PandaDoc for the add-on price before you budget.
Is the setup cost a one-off?
Yes. Every build we take is fixed scope and fixed price, quoted within 24 hours of a free 15-minute call. The licence renews every year; the build does not. An optional monthly support retainer is available if you want help after go-live.
Turn the estimate into a fixed price
Bring your calculator result to a free 15-minute call. We check your plan against how you quote and what your CRM needs to drive, then send a fixed price and timeline for the setup within 24 hours.
No lock-in. No pressure. Just a clear plan.